Visiting Japan / Visa

2022/4/8

1. For people who plan to enter Japan from the United States

In order to prevent the spread of COVID-19, we accept visitors only by appointment at this time.
Due to COVID-19, we are not accepting walk-in visits at this time.
If you need to apply for visa to enter Japan, you must call us to schedule an appointment.
 We 
DO NOT take appointments by email.
Please call us at the following number.

(615) 340-4300 (Mon- Fri 9:00am-12:30pm, 01:30-05:00pm (except holidays))

All foreign nationals are required to obtain a visa (except for those who have a valid re-entry permit).
We currently do not issue any tourist or transit visas.

Visas are only valid for 3 months. We will not accept any visa applications more than 3 months before your departure date. We recommend that you contact us or apply for a visa approximately 2-1.5 months before your departure date.

 

  • Foreign nationals arriving from the United States or other designated countries/regions will be denied entry to Japan unless there are "Exceptional Circumstances." Please read “Eligibility to Enter Japan” listed below.
  • Foreign nationals who intend to visit Japan under one of the "Exceptional Circumstances" categories need to apply for a visa even if it is a short-term visit. If you have any visa aquestions please call the Consular Office (TEL: 615-340-4300) before visiting to apply for a visa.
  • Eligible visitors now can submit necessary information for quarantine, immigration and customs procedures to enter Japan through "Visit Japan Web."
Contact List
  • For inquiries about the Entry Visa, please contact the Embassy / Consulate of Japan which has jurisdiction over your residential address. At the Consulate General of Japan in Nashville., we accept visa applications from Arkansas, Louisiana, Kentucky, Mississippi, and Tennessee residents.
  • For inquiries on Re-entry Permit/Special Re-entry Permit, Status of Residence or Certificate of Eligibility:
    • Information Center: TEL +81-570-013904 (The Immigration Services Agency of Japan)
  • For inquiries on Quarantine Measures:
    • Hotline: TEL +81-3-3595-2176 (The Ministry of Health, Labour and Welfare of Japan)
  • For inquiries on new modified visa process:
    • Hotline: TEL +81-3-3595-2176 (The Ministry of Health, Labour and Welfare of Japan)

2. Eligibility to Enter Japan

  • Until further notice, the GOJ will deny permission to enter Japan to those foreign nationals (note 1) who have been physically present in the U.S. or other designated countries/regions in the 14 days prior to their arrival to Japan, as they fall under Article 5, paragraph (1), item (xiv) of the Immigration Control and Refugee Recognition Act, (note 1) unless there are “Exceptional Circumstances.”
  • Foreign nationals who fall under the cases below (either 1, 2, 3 or 4) are currently considered to be under Exceptional Circumstances.

    1. RE-ENTRY
    Foreign nationals with Status of Residence (regardless of its category) who have departed from Japan with a valid Re-entry Permit/Special Re-entry Permit. Those foreign nationals do NOT need to apply for a visa to enter Japan. (note 2)

    2. NEW ENTRY
    Foreign nationals who will newly enter Japan (i.e., enter Japan without a re-entry permit) under any of the cases below. Those foreign nationals MUST apply for a visa to enter Japan.
    (1) Foreign nationals who have departed from Japan on or before August 31, 2020 with a valid Re-entry Permit/Special Re-entry Permit, but have been unable to re-enter Japan because the validity of their permit has expired after their departure from Japan. (note 2)

    (2) The spouse or child of a Japanese national or a permanent resident of Japan.

    (3) The spouse or child of a foreign national with the status of “Long-term resident” (their Resident card should indicate “Long-term resident”) whose family is staying in Japan and who have been separated from their family.

    Case (4) listed below will be implemented from 0:00 AM (JST) on March 1, 2022.
    (4) a) Foreign nationals newly entering Japan for a short-term stay (less than 90 days) for purposes of business and employment or b) foreign nationals newly entering Japan for a long-term stay.
    • To become eligible to enter Japan under this category, prior to visa application by the foreign national at the Embassies or other Consular offices of Japan, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued.
       *Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.
       * Further information for receiving organizations can be found here.
    • You do not need to be fully vaccinated to become eligible to enter Japan under this category. However, you need to be fully vaccinated, and have a valid vaccine certificate, if you intend to apply for a relaxation of activity restrictions that will allow you to start certain activities before completing the 7 day-quarantine period upon arrival in Japan. For the details of the relaxation of activity restrictions, please reference the section titled “[Optional] Relaxation on COVID-19 Mitigation Requirements after arrival in Japan” below.
    3. DIPLOMATIC / OFFICIAL
    Foreign Nationals who are going to acquire/have acquired the status of “Diplomatic” or “Official. 
    • For “Official,” only inevitable/emergency official travels are permitted.
    • Under the current Covid-19 restrictions, a Tokyo-based pre-clearance process will be required for “Diplomatic” or “Official” visitors to Japan prior to a visa application. Please contact the Consular Section of the Embassy of Japan if you are not familiar with this process.
    4. HUMANITARIAN REASONS / PUBLIC INTERESTS
    Foreign nationals who do not fall under the categories above but have been acknowledged to have special exceptional circumstances by the Japanese authorities.
    (1) Humanitarian Reasons (short-term stay up to 90 days only)
    Examples of cases considered to have humanitarian reasons are as follows:
    • A foreign national whose purpose of entering Japan is to provide nursing assistance or support to the family member who resides in Japan and who is sick or will give/has given birth.
    • A foreign national whose relative/s residing in Japan is/are critically ill or deceased.
    • A foreign national who will accompany a relative who is unable to travel by him/herself (e.g., minor or sick).
    (2) Public Interests
    Any Public Interests cases are examined by the relevant Ministry/Agency on a case-by-case basis.

    (note 1) Foreign nationals with the status of “Special Permanent Resident” are NOT subject to Article 5, paragraph (1), item (xiv) of the Immigration Control and Refugee Recognition Act. Therefore, they will not be denied permission to enter Japan based on Japan’s Border Control Measures Related to COVID-19.

    (note 2) For foreign nationals whose re-entry/special re-entry permit or Certificate of Eligibility has either expired or is about to expire while they are outside of Japan and still unable to re-enter due to COVID-19 related restrictions, please refer to this link: Entry from Overseas (Immigration Services Agency of Japan)


a) In person: by appointment only.
Please submit all of the requested documents together at the visa window during office hours.
10 AM - 11:30AM and 1:30PM - 2:00PM 
Monday - Friday except holidays  

b) By mail: You do not require an appointment if you apply by mail.
Applicants who wish to apply by mail should send their documents to:

Attn: Visa Section
Consulate General of Japan in Nashville
1801 West End Avenue Suite 900,
Nashville TN 37203


If your visa application is processed through the mail, enclose a self-addressed envelope and sufficient postage stamps for Certified, Priority, Registered or Express Mail for return. If you would like to use FedEx or UPS, enclose a prepaid mailing label or completed air waybill and an envelope for return. Please include a Release of Liability Form. The Consulate-General of Japan is not responsible for your passport in case of its loss, damage, delay when sending through the mailing service for return.
Documents will not be returned (Except for your passport and COE). Please retain copies of all documents you submit for records.
We will not make copies, if you need original documents, please make a copy.


Visa Fees
Visa fees are determined according to reciprocal arrangements between Japan and the country of the applicant's nationality. Click here for Visa Fees.

Be aware of fraudulent websites, social media, and emails in an attempt to extract payments from visa applicants.
https://www.mofa.go.jp/ca/fna/page23e_000476.html
 

3. Visa Requirements

Those foreign Nationals who are under “Exceptional Circumstances” are required to apply for a visa.
Those visa applicants intending to enter Japan under “New measures for border enforcement (27)”, effective at 0:00AM (JST) March 1, 2022, need to submit a copy of the “Certificate for completion of registration to the ERFS system (受付済証/Uketsukezumisho)” when applying for a visa.
If you have any other visa category questions please contact us at 615-340-4300

4. COVID-19 Mitigation Requirements to Enter Japan

  • Visitors entering from Narita International Airport, Haneda Airport, Chubu Centrair International Airport, Kansai International Airport, Fukuoka Airport can submit those documents 1-4 listed below and a vaccine certificate by online. Please check here for this pre-registration (Fast Track).
Those who intend to enter Japan (including Japanese nationals) are required to follow COVID-19 mitigation requirements listed below: PRE-DEPARTURE COVID-19 TESTING (Negative Test Result)
You are required to obtain an inspection certificate (negative test result) before departing the U.S. for Japan (the test must be conducted within 72 hours of departure). You will be denied entry into Japan if you fail to submit the certificate upon your arrival to Japan. Therefore, airlines will not give you permission to board an aircraft departing for Japan without the certificate.
[Optional] Relaxation on COVID-19 Mitigation Requirements after arrival in Japan
The relaxation frameworks below are optionalEffective at 0:00AM (JST) March 1, 2022.

1. SHORTENING SELF-QUARANTINE
  • As of March 1 2022, the U.S. is NOT a designated region subject to a 3 or 6 day-mandatory quarantine at a government-arranged facility.
  • In principle, a 7-day quarantine is required at one's own residence or accommodation. If certain vaccination requirements are met, a mandatory self-quarantine may not ​be required. Conditions and requirements to shorten or waive a mandatory self-quarantine can be found here: Japanese COVID-19 border measures change on March 1, 2022.
2. RELAXATION OF ACTIVITY RESTRICTION DURING SELF-QUARANTINE - “New measures for border enforcement (27)” -
  • Entrants from NOT-designated countries/regions such as the United States AND who have a valid vaccine certificate AND who test negative on arrival can use public transportation without any restrictions.*
  • a) Entrants from the designated countries/regions AND who have a valid vaccine certificate, or b) entrants from NOT-designated countries/regions AND who do not have a valid vaccine certificate can use public transportation to their own residence or accommodations after the entry into Japan under the conditions below
    - The transportation should be completed within 24 hours from taking the on-arrival test. If the arrival test is positive, please follow the instructions of the staff at the point of arrival.
    - The transportation should be the shortest path to their own residence or accommodations from the airport.

    * As for certificates issued within the Consulate’s jurisdiction (Kentucky, Tennessee, Arkansas, Mississippi, Louisiana), the following certificates and records are considered valid as long as it includes the following information: Name, DOB, Name of vaccine/manufacturer, date(s) of vaccination, numbers of vaccinations. Details of a valid certificate can be found here: Japanese COVID-19 border measures change on March 1, 2022.

    All U.S. states
    COVID-19 Vaccination Record Card (CDC)

5. Certificate of Eligibility

What is a Certificate of Eligibility?
A Certificate of Eligibility is issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act. (Application by a proxy in Japan is allowed. For details go to the Ministry of Justice, Immigration Bureau. )

A foreign national in possession of a Certificate of Eligibility can get a visa issued more easily at an embassy or consulate within the standard processing period (four working days). (However, issuance of the visa is not guaranteed.) Furthermore, there is the advantage that if the certificate is shown to the immigration officer at the time of the landing application the foreign national can more easily demonstrate that their status of residence conforms to the conditions for landing in Japan such as control, etc.The Certificate of Eligibility is issued by the Immigration Bureau in Japan for the person who is going to work study or live in Japan. The Immigration Bureau will not issue the Certificate of Eligibility to person who is going to Japan for temporary visit or transit. Validity of the Certificate of Eligibility is 3 months from date of issue. Therefore, please be aware that you must obtain the Japan visa and enter Japan within 3 month from date of issue of the Certificate of Eligibility. If you have any questions about the requirements, processing time, etc of the Certificate of Eligibility, please inquire to your proxy or Immigration Bureau in Japan.


●CONTACT

Visa applications should be made at the Japanese embassy or consulate with jurisdiction over applicant's current address. Consulate General of Japan in Nashville covers Arkansas, Kentucky, Louisiana, Mississippi, and Tennessee.

If you have any questions, please feel free to contact the Visa Section at 615-340-4300 or visit Visa Window which opens Monday through Friday except holidays, from 9:00 a.m. to 12:30 p.m. and 1:30 p.m. to 5:00 p.m. You may also send a request for visa information by email at con3@nv.mofa.go.jp

We can only respond to questions regarding visas at this address. The information that will be needed from you is:


1.       Your nationality
2.       Your visa status in the United States
3.       Detailed purpose of your trip to Japan
4.       Your intended length of stay in Japan
5.       Your occupation
6.       Your current place of residence & telephone number

 

ATTENTION:

Due to the large volume of inquires by email, we are not able to respond to all of them. If you do not hear from us, please call us to obtain information. Thank you.

 

Visa Section:
Consulate General of Japan
1801 West End Avenue, Suite 900
Nashville, TN 37203 

 Office hours for Visas

 

 
E-mail:con3@nv.mofa.go.jp
Fax: 615-340-4312 

 

* If you are calling from the U.S., you will be charged a domestic call fee for your call.

* This Hotline can only answer general questions regarding visas.

* The Hotline will not connect you to the Consulate Visa Office. If you need to contact the Consulate in regards to a pending visa application, please contact the Consulate directly at 615-340-4300 during office hours.